About UOWD

Established in 1951 and ranked in the top 1% of universities worldwide*, Australia’s University of Wollongong is a global brand with international campuses in Dubai, Hong Kong and Malaysia.

University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees spanning 10 in-demand industry sectors.  Our programs are accredited by CAA and KHDA in UAE, but also by AQF in Australia. All business programs of the University of Wollongong are accredited by The Association to Advance Collegiate Schools of Business (AACSB). In addition, individual programs in the School of Business are accredited by professional bodies including CFA, ACCA, CIPD, CIM, CILT.

The first internationally accredited Australian university in the UAE, we are the education gateway of choice for over 3,500 students, representing 100+ nationalities. Our global community of 152,000 alumni are pursuing career goals with respected blue-chip companies and industry giants such as 3M, ADCB, Adidas, Amazon, Deloitte, Emirates, FedEx, GE, IBM, Microsoft and Pepsico. Additionally, research reveals that 83%** of fresh graduates are employed within six months of graduation.

Life at UOWD is rooted in the continued pursuit of excellence through teaching, research and industry engagement, with the student experience at its heart. Our 200,000-square-foot campus at Dubai Knowledge Park features access to cutting-edge technologies and a mix of traditional and innovative learning spaces, all housed in a vibrant modern setting that promises to deliver an enriched learning experience for our students. Located strategically near the Palm and the Burj Khalifa, the University benefits from the huge investment and innovation opportunities the city is known for globally.

*QS World University Rankings 2024

**Data from the Graduate Destination Survey 2017 to 2021

About the Role

UOWD is seeking a Procurement Officer to support and strengthen the University’s procurement function. This role plays a critical part in executing procurement strategy, ensuring compliance with institutional policies, maintaining accurate ERP records, and driving continuous process improvement.

Reporting to the Head of Finance, the Procurement Officer will work closely with internal stakeholders and suppliers to deliver cost‑effective, timely, and compliant procurement outcomes that support operational and academic excellence.

This role is ideal for a detail‑oriented procurement professional who thrives in a structured environment and is motivated by process integrity, supplier management, and measurable cost savings.

Key Purpose

• To support the institutional procurement strategy by:

• Managing sourcing activities and supplier engagement

• Ensuring procurement compliance and audit readiness

• Maintaining accurate ERP records

• Driving process improvements that contribute to reliable supply, cost efficiency, and operational excellence

Key Responsibilities

• Procurement Operations

  • Process purchase requisitions and purchase orders in compliance with procurement policies and procedures

  • Manage RFQ/RFP cycles, evaluate proposals, and support supplier selection aligned with quality, cost, and risk considerations

  • Negotiate with suppliers to secure best pricing, service levels, and commercial terms

  • Coordinate purchase order creation, approvals, closures, and lifecycle management within the ERP system

  • Support supplier onboarding and ensure supplier master data accuracy

  • Collaborate with internal stakeholders to understand requirements and provide procurement guidance

• Supplier & Delivery Management

  • Coordinate timely delivery of goods and services

  • Monitor on‑time delivery performance and escalate delivery risks when necessary

  • Address delivery‑related concerns and work with suppliers to resolve issues effectively

• Governance, Systems & Performance

  • Maintain accurate and complete procurement data in the ERP system

  • Ensure audit compliance across procurement activities

  • Contribute to continuous process improvement initiatives to enhance efficiency and control

  • Track and report on procurement KPIs, including cost savings and RFQ turnaround times

Key Performance Indicators

• Timeliness and accuracy of PR/PO processing

• Audit compliance and ERP data integrity

• RFQ turnaround time and negotiated cost savings

• Supplier master data accuracy

• On‑time delivery rates and issue resolution effectiveness

Qualifications and Experience

Qualifications:

• Bachelor’s degree in a relevant field such as Supply Chain Management, Operations Management etc.

Experience:

• A minimum of 3+ years of procurement or purchasing experience, preferably in a large/complex organisation

• Experience in using Oracle Fusion ERP is highly desirable.

Applicants must demonstrate

• Strong understanding of procurement processes, RFQs, supplier negotiation, and contract terms

• Experience working with ERP systems and maintaining accurate procurement records

• Strong organisational skills with attention to detail and accuracy

• Ability to work collaboratively with internal stakeholders and external suppliers

• Clear communication skills and a proactive problem‑solving approach

• Flexibility regarding working hours.

Desirable Attributes

• Experience in a higher education, public sector, or similarly governed organisation

• Exposure to procurement audits and compliance requirements

• Ability to contribute to process improvement and cost‑saving initiatives

• Strong stakeholder management and customer‑service orientation

Compensation and Benefits

The successful candidate will receive a remuneration package which includes an attractive tax-free salary, five weeks of paid leave per year, annual air ticket, private medical insurance for self and eligible dependents, life & disability policy, professional development assistance, education allowance for up to 3 eligible children, professional development and fee waiver for self and dependents looking to pursue higher studies.

UOWD is an equal opportunity employer that attracts, develops, motivates, empowers, and retains a diverse workforce.